My Sheep Manager

General user guide

Help when you need it

Make sheep farm records easier

Find simple, step-by-step help with My Sheep Manager—from organizing your flock and recording breeding to tracking lambs, farm events and finances.

My Sheep Manager app icon
My Sheep ManagerPractical tools for managing your sheep farm

Getting started

Find your way around the app and manage core sheep records.

What can My Sheep Manager help me manage?

This is an app for sheep farmers to manage their sheep farming business/hobby. It tracks and records farm sheep events, breeding, pregnancies, milk production, income and expenses. It generates both visual and pdf reports on the fly.

How do I add a sheep record?

From the Home Screen of the app, take the following steps;

  1. Select the Sheep menu.
  2. Tap on the ADD button in the lower right-hand corner of the app.
  3. Enter all the necessary details about the sheep.
  4. Tap on the Check/Save icon to save the sheep record into the app.
  5. The sheep record will now appear on the list of added sheep records.
How do I edit a sheep record?

From the Home Screen of the app, take the following steps;

  1. Select the Sheep menu.
  2. Search for the sheep by name or tag number from the sheep list.
  3. Tap on the three dots on the right-hand side of the sheep card.
  4. Tap on Edit Record from the drop-down menu.
  5. Edit all the necessary details about the sheep.
  6. Tap on the Check/Save icon to save the sheep record.
How do I find a sheep record?

From the Sheep list screen, take the following steps;

  1. Tap on the search icon.
  2. Then search for a sheep by using either a tag number or name.
How do I filter sheep records?

From the Sheep List screen, take the following steps;

  1. Tap on the filter/funnel icon in the upper right-hand corner of the screen after the search icon.
  2. Filter sheep records by using any of the desired filters.
What do the sheep filters mean?
  • Rams These are sexually mature male sheep used for breeding. Above one year.
  • Ewes: These are female sheep that have reached breeding age. Above one year
  • Lactating: These are ewes/sheep that are currently producing milk.
  • Non Lactating: These are ewes/sheep that are not currently producing milk.
  • Wethers: These are male sheep that have been castrated.

Sheep records & breeding

Record sheep activity, update herd details and follow breeding.

How do I record a sheep event?

From the Sheep List screen, take the following steps;

  1. Tap on the sheep card to take you to the details page.
  2. Tap the three dots from the upper right-hand corner of the screen.
  3. Select Add Event.
  4. Enter the necessary event details and save the record.
How do I change a sheep’s stage?

From the Sheep list screen, take the following steps;

  1. Tap on the sheep card to take you to the details page.
  2. Tap the three dots from the upper right-hand corner of the screen.
  3. Select Change Stage.
  4. Select the desired sheep's stage.
  5. Tap on the Save button to save the changes.
How do I change a sheep’s status?

From the Sheep details screen, take the following steps;

  1. Tap on the sheep to view its details.
  2. Tap on the three dots in the upper right-hand side of the screen.
  3. Select Change Status.
  4. Select the new sheep's status i.e Pregnant, Lactating, Non-Lactating e.t.c.
  5. Tap on the Save button to save the changes.
How do I add a sheep picture?

To add a picture of a sheep, take the following steps;

  1. Go to the Sheep list screen.
  2. Select the sheep you want to upload the picture to.
  3. Tap on " Click to view/upload picture... "
  4. Then tap on " Click to upload a new picture... "
How do I add my farm logo to exported PDFs?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from the top left-hand side of the app to show the drawer menu.
  2. Tap on Settings under Preferences.
  3. Go to Farm preferences then tap on "Tap to set your farm's logo" under Farm logo to set it.
  4. Pick the logo of your choice and then the selected logo will show up on every exported PDF.
How do I set the weaning age for lambs?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from the top left-hand side of the app to show the drawer menu.
  2. Tap on Settings under Preferences.
  3. Go to Sheep stage settings then tap on "When do you wean lambs" to set it
Where can I find farm insights?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the notification icon in the top right-hand corner.
  2. Here you will be able to see the upcoming ewe deliveries in the next 30 days, upcoming lamb weaning dates, upcoming heat return dates, and breeding insights.

NOTE

Upcoming dates for farm insights are only available if ewes and lambs have dates for breeding, weaning, and among others respectively.

How do I print sheep details?

From the Sheep List screen, take the following steps;

  1. Tap on the sheep card to take you to the details page.
  2. Tap the three dots from the upper right-hand corner of the screen.
  3. Select Print Pdf.
How do I use the breeding report?

To use the breeding report, you should do the following;

  1. Always record a Breeding event whenever you breed any sheep on the farm.
  2. The app will calculate the expected return to heat date.
  3. The app will then generate a report for both upcoming and past breeding.
How do I use the pregnancy report?

To use the pregnancy report, you should do the following;

  1. Always record a Breeding event whenever you breed any sheep on the farm.
  2. When you confirm pregnancy, record a successive Pregnant event on the sheep.
  3. The app will then generate a report for sheep pregnancies.
How do I archive a sheep?

From the Sheep list screen, take the following steps to archive a sheep record;

  1. Tap on the sheep card to take you to the details page.
  2. Tap the three dots from the upper right-hand corner of the screen.
  3. Select Archive Sheep
  4. Enter the necessary information.
  5. Tap on the ARCHIVE button to save the changes.
How do I delete a sheep record?

From the Sheep list screen, take the following steps;

  1. Tap on the sheep card to take you to the details screen.
  2. Tap the three dots from the upper right corner of the screen.
  3. Select Delete Sheep.
  4. Tap on the DELETE button.
  5. All records for that selected sheep will be deleted permanently such as milk, events, expenses and the revenue attached to this sheep.

Events, income & reports

Manage farm events, track transactions and review reports.

How do I add a mass event?

From the Events screen of My Sheep Manager, take the following steps;

  1. Tap on the three dots in the upper right-hand corner of the app.
  2. Select New Mass Event.
  3. Enter all the required details.
  4. Tap on the Check/Save icon in the upper right-hand corner of the app to save.
How do I edit a mass event?

From the Events screen, take the following steps;

  1. Select the Mass Events tab.
  2. Search for mass event by name or type.
  3. Tap on the three dots on the right-hand side of the mass event card.
  4. Tap the Edit Event and it will take you to the Edit Mass Event screen.
  5. Enter all the required information.
  6. Tap on the Check/Save icon in the upper right-hand corner of the app to save the changes.
How do I delete a mass event?

From the Events screen, take the following steps;

  1. Select the Mass Events tab.
  2. Search for mass event by name or type.
  3. Tap on the three dots on the right-hand side of the mass event card.
  4. Tap Delete.
  5. Tap on the DELETE button to delete the event.
How do I add income?

From the home screen of My Sheep Manager, take the following steps;

  1. Tap on the Transactions menu and select the INCOME tab.
  2. Tap on the INCOME button.
  3. Enter the necessary information.
  4. Tap on the Check/Save icon in the upper right-hand corner of the app to Save.
How do I add an expense?

From the home screen of My Sheep Manager, take the following steps;

  1. tap on Transactions menu and select the EXPENSES tab.
  2. Tap on the EXPENSE button.
  3. Enter the necessary information.
  4. Tap on the Check/Save icon in the upper right-hand corner of the app to Save.
How do I filter reports by period?

From the home screen of My Sheep Manager, take the following steps;

  1. Select the Reports menu.
  2. Choose the type of report you want to filter i.e sheep report etc.
  3. Tap on icon in the right-hand corner of the screen.
  4. Select the desired period filter.
What does the Farm Account package include?

One should get this package when he or she wants;

  1. To share data / information between different users on the farm account.
  2. Get access to a web version for central management.
  3. Add multiple farm user accounts for record keeping.
  4. To view restricted reports i.e Events report, Weight Reports, Sheep details report, Breeding reports, etc.
  5. Export data to excel, csv pdf, etc
  6. To add unlimited sheep records.
  7. To sync data between multiple devices.
  8. Access sheep family tree report.
  9. Ability to add sheep pictures!

Farm setup & settings

Set preferences, sync your records and configure your farm.

How do I change the currency?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from the top left-hand side of the app to show the drawer menu.
  2. Tap on Settings under the Preferences section.
  3. Tap on General to take you to the General Preferences screen.
  4. Tap on Default currency to change the currency.
How do I sync my data?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on sync data button at the bottom of the home screen.
  2. Wait until the app brings a message "sync completed successfully"
How do I set default date filters for reports?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from top left hand side of the app to show the drawer menu.
  2. Tap on Settings to take you to the Preferences.
  3. Go to default date filters to set the dates events, breeding, and weight reports.
How do I set my farm name and location?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from top left hand side of the app to show the drawer menu.
  2. Tap on Settings to take you to the Preferences.
  3. Tap on Farm name and Farm location in order for you to set them.
How do I choose how sheep ages are displayed?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from top left hand side of the app to show the drawer menu.
  2. Tap on Settings to take you to the Preferences.
  3. Go to farm preferences and tap on "how should sheep age be displayed" to set the age for example weeks, months, etc.
How do I find archived, lost, dead or sold sheep?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the sheep card.
  2. Tap on filter icon near the pdf icon in the top right-hand corner and then select "Archived, lost, dead, sold, or others"
How do I view all sheep, including archived sheep?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the sheep card.
  2. Tap on filter icon near the pdf icon in the top right-hand corner and then select "All sheep".
How do I view active sheep?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the sheep card.
  2. Tap on filter icon near the pdf icon in the top right-hand corner and then select "Active".
How do I add income and expense categories?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the Farm setup.
  2. Tap on the Expense/Income category card to add expense categories.
  3. Tap on the Add button at the bottom of the screen.
  4. Enter the name of the category and tap on add to save it.

Note: If you want to add an income category, just take a reference of the above steps in the expense procedure.

How do I turn automatic stage tracking on or off?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from the top left-hand side of the app to show the drawer menu.
  2. Tap on Settings under sheep stage settings.
  3. Go to sheep settings, and tap on then enable or disable automatic stage tracking.
How do I set gestation and heat cycle lengths?

From the Home screen of My Sheep Manager, take the following steps;

  1. Tap on the menu icon from the top left-hand side of the app to show the drawer menu.
  2. Tap on Settings under Preferences.
  3. Go to settings and tap on sheep gestation period or sheep heat cycle to set them.
How do I add sheep breeds and groups?

From the Home screen of My sheep Manager, take the following steps;

  1. Tap on Farm Setup.
  2. Tap on sheep breeds or Sheep Groups card.
  3. Tap on Add button at the bottom of the screen.
  4. Enter the required or necessary information.
  5. Tap on ADD to save the sheep breed or group.
Need a hand?

We’re here to help

Can’t find what you’re looking for? Contact our support team and we’ll help you get back to managing your flock.